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Passport and Visa
Passports, valid for at least six months from the entry into China, and entry visas are required to visit China, except for those from Japan and Singapore if they stay for less than 15 days. Participants are advised to consult the nearest Chinese diplomatic mission for details. A single entry visa is valid for three months, and can be extended for an additional month at the Foreigners Section of the Local Public Security Bureau if necessary. Once in China, the participants are advised to carry their passports on them at all times because the passports may be needed to check into hotels, book airline tickets, and change money. Visa application should be made preferably at least one month before departure for China.

The Conference Secretariat will send a formal invitation letter with which the participants can apply for a visa at the Chinese diplomatic mission indicated in the invitation. In order to receive the Formal Invitation Letter, you need to fill out the registration form online and pay the registration fee at your earliest time.

Alternatively, participants may ask their travel agents to arrange their travel to China and obtain a tourist visa irrespective of whether or not they have registered with the Conference Secretariat.

If participants have any difficulties in obtaining their visa, they should contact the Conference Secretariat.

Insurance
The registration fee does not include insurance for the participants regarding accidents, sickness or loss of personal property. It is advisable that participants make their own arrangements in respect of health and travel insurance before leaving their countries.

Emergency
Emergency call numbers are 110 for police, 119 for fire, 120 for rescue and 122 for traffic accident.



Currency Exchange
In China, only RMB is used. However, exchange centers can be found at airports, most hotels and large shopping centers. The exchange rate is due to the official rate (Bank of China). When exchanging money, please keep your receipt by which you can change any remaining RMB back to foreign currency when leaving China. Visa, Master, American Express, Diners Club and JCB are accepted in many department stores and hotels. Some ATMs may be able to allow you to withdraw RMB on your credit cards.

The Bank of China and most hotels can cash travelersUb cheque issued by any foreign bank or financial institution. Participants will need to show a passport and pay a 0.75 percent commission. TravelersUb cheque signed over to a third party cannot be cashed in China, but can be presented for collection through the Bank of China.

Electricity
The electric current in China is 220V, 50hz. Most hotels have built-in converters in bathrooms for shavers and hair dryers. Please note that a variety of plug types are used in China, and adaptors may be necessary. Two types of sockets are used in China: three-pin socket (a grounding pin and two flat prongs forming a V-shape) and two-pin socket (two flat parallel prongs without grounding). Please see the photo attached.



Airport
Beijing Capital International Airport is located in northeast of Beijing. It is 25.35 km from the Tiananmen Square, center of Beijing city. It is not only an aviation gateway of Beijing and a window for international communication, but also a radial center for China civil aviation network. More than 5,000 scheduled flights are available to 88 cities in China and 69 cities abroad. The Beijing Capital International Airport is under the administrative control of Civil Aviation Administration of China (CAAC), officially opened on March 02nd 1958. With the development of civil aviation business and the increasing volume of passenger and cargo transportation, it was expanded in large scale. There are 3 Terminals (T1, T2 and T3).

Airport Map for T1, T2 and T3 Download


Arrival in Beijing
Taxi services are available at Beijing Capital International Airport the whole day. The cost from the airport to the meeting venue will be about 100 RMB, which includes an expressway toll of 10 RMB/car. After 23:00, you will pay more. Please do ask for the receipt from the driver. Most drivers can't understand English, so write down your destination in Chinese beforehand.

Climate and Weather
August in Beijing is still very hot. The average high temperature is 29.09°C(84.35°F) and the average low is 19.78°C(67.61°F). It has almost as much rain as July, Beijing's wettest month, but still only a moderate amount (160 mm or 6 inches). There are occasional thunderstorms, so bring an umbrella.

Reconfirmation of Air Ticket
Departure air ticket (both international and domestic) should be reconfirmed 72 hours in advance. Calling the airline office in Beijing should allow you to confirm flights, but these offices do not work in weekend.

 

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